1. Introduction

The purpose of this Anti-Corruption Policy is to ensure that all activities of Symposium Cracoviense - Congress and Event Organiser (hereinafter: Organiser) comply with the highest ethical standards and applicable anti-corruption laws. The Organiser undertakes to prevent corruption in any form and to promote a culture of transparency and accountability.

2. Scope

The Policy applies to all employees, collaborators, subcontractors, suppliers, business partners and all persons acting on behalf of the Organiser.

3. Definitions

3.1. Corruption - The act of offering, promising, giving, accepting or demanding any pecuniary or personal advantage in order to obtain or maintain a business advantage.
3.2. Bribe -Any pecuniary or personal advantage offered, promised, given or accepted for the purpose of obtaining an unfair business advantage.
3.3. Conflict of Interest -A situation where an employee's personal interests may influence or appear to influence his or her objectivity in the performance of his or her official duties.

4. General principles

4.1. Zero tolerance of corruption - The Organiser adopts a zero tolerance of all forms of corruption.
4.2. Compliance with the law - All activities of the Organiser must comply with applicable anti-corruption laws.
4.3. Transparency and Integrity - The Organiser undertakes to conduct its business in a transparent and honest manner.
4.4. Employees and Partners acting under contracted or commissioned arrangements on behalf of and for the Organiser are required to avoid working with entities that do not apply the same standards as set out in this Policy.

5. Procedures and rules of conduct

5.1. Offering and Accepting Gifts, Funding Entertainment - Employees and associates of the Organiser shall not offer, promise, give, accept or solicit any gifts or gratuities that may affect the objectivity of their professional activities.
5.2. Financial transparency - All financial transactions must be accurately recorded and documented in accordance with applicable accounting standards.
5.3. Political donations - Employees and associates of the Organiser are prohibited from making any payment or donation that would be associated with the unfair acquisition of a business or financial advantage or benefit.
5.4. Conflicts of interest - Employees must avoid situations where their personal interests may conflict with those of the Organiser. If such a situation arises, the employee must inform his/her supervisor immediately.
5.5. Training and awareness - The Organiser will provide regular anti-corruption training for all employees and colleagues to increase their awareness and understanding of the anti-corruption policy.

6 Control mechanisms

6.1. Whistleblowing system - The Organiser shall put in place mechanisms for employees and partners to report actual or potential incidents of corruption or other irregularities.
6.2. Reports can be made by name or anonymously to the Compliance Coordinator, at compliance@symposium.pl or by post to: Symposium Cracoviense Sp z o.o. 31-511 Kraków, Rakowicka 1/14.

7. Consequences of policy violation

Violation of this Anti-Corruption Policy will be treated as serious misconduct and may result in immediate termination of the employment or co-operation contract, as well as legal action against those responsible.

8. Final provisions

The Anti-Corruption Policy is an integral part of the Organiser's management system and is subject to regular review and update to comply with changing legislation and best practice. All employees and associates are required to comply with it and promote it in their professional environment.

Kraków 5.07.2024.